Request for Quotations: Production of Documentary Series

UNFPA Papua New Guinea is looking to produce a series of up to four (4) 30 minute documentary episodes exploring culture, adolescence, and intergenerational dialogue, exploring questions of community and development. The first of these episodes will utilise the existing 15 minute documentary on the Bilum Campaign and extend this into a 30 minute piece. 

Read the complete Terms of Reference in the Annex 2 (below) for details. 

This Request for Quotation is open to all legally-constituted companies that can provide the requested service and have legal capacity to deliver in the country, or through an authorized representative.

About UNFPA

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

Scope of Work

UNFPA Papua New Guinea is looking to produce a series of up to four (4) 30 minute documentary episodes exploring culture, adolescence, and intergenerational dialogue, exploring questions of community and development. The first of these episodes will utilise the existing 15 minute documentary on the Bilum Campaign and extend this into a 30 minute piece.

The four documentary episodes have been conceived in alignment with UNFPA's new Global Strategic Plan which addresses social norm change at a fundamental level to achieve the three transformative results, with a focus on "populations left behind and emphasizing reaching those furthest behind first" (ref p5 UNFPA SP 2022-2025). Building on the Bilum campaign, the episodes ensure that our work reflects social norms and traditions from both a male and female perspective with the intention of capturing traditional gendered rituals so that they can be understood and discussed in the context of a PNG that still bridges the distant past and the present. Through respectful, evidence-based intergenerational dialogues on adolescence, gender identities and empowerment in the context of PNG's development journey, the episodes are aimed at opening a dialogue about the importance of understanding/respecting cultural practices while facilitating positive change in social norms and attitudes to reduce harmful practices, increase bodily autonomy and promote access to reproductive health for all.

The episodes are both a continuation of, and will be complementary to, the Bilum Campaign. The four episodes will form a coherent story, linked to UNFPA’s mandate and showing Papua New Guineans as leaders of development and cultural conversations in their own communities.

1 x 15 minutes of additional content for the completion of a 30 minute documentary episode on the hidden meaning behind the bilums, reflecting female status in traditional societies.

1 x 30 minute documentary episode on male rites of passage in the Momase Region

1 x 30 minute documentary episode on rites of passage in the New Guinea Islands

1 x 30 minute documentary episode on rites of passage in Southern Region

UNFPA will provide connections to the storytellers who will be involved in the production, guidance on the final product, and all relevant logos and branding. The filmmakers will work directly with the storytellers to organise schedules and all relevant permissions for filming in the communities.

Deliverables

The following deliverables will be developed in partnership with identified communities:

1 x 30 minute documentary series on the hidden meaning behind the bilum

1 x 30 minute documentary episode on male rites of passage in the Momase Region

1 x 30 minute documentary episode on rites of passage in the New Guinea Islands

1 x 30 minute documentary episode on rites of passage in Southern Region

Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

The deadline for submission of questions is Tuesday 4 October. Questions will be answered in writing and shared will parties as soon as possible after this deadline.

Content of quotations

Quotations should be submitted via a TWO-envelope system. Interested Bidders are requested to submit their Technical Bid separately from their Financial Bid containing the price information. Each envelope shall consist of a single email whenever possible, depending on file size.

1. Technical proposal, in response to the requirements outlined in the service requirements / TORs.
2. Price quotation, to be submitted strictly in accordance with the price quotation form.

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.

Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly 

filled out and signed price quotation form, and are to be sent by email to the contact person indicated 

below no later than 5 October 2022, 5pm Port Moresby Time. Submissions must be sent to this address ONLY. Emails sent to, or copying, any other email address will not be accepted.

Please note the following guidelines for electronic submissions:

• The following reference must be included by the Bidder in the email subject line:
  
  • RFQ Nº UNFPA/PNG/RFQ/22/117– [Company name], Technical Bid
  • RFQ Nº UNFPA/PNG/RFQ/22/117 - [Company name], Financial Bid
  • Submissions without this text in the email subject line may be rejected or overlooked and therefore not considered.
• It is the Bidder’s responsibility to assure compliance with the submission process. If the envelopes or emails are not marked / submitted per the instructions, UNFPA will neither assume responsibility for the bid’s misplacement or premature opening nor guarantee the confidentiality of the Bid process.  Incorrect submissions might result in your Bid being declared invalid.
• The total email size may not exceed 20 MB (including email body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.
• Any quotation submitted will be regarded as an offer by the bidder and does not
  constitute or imply the acceptance of any quotation by UNFPA. UNFPA is under no obligation to award a contract to any bidder as a result of this RFQ.
• Please do NOT send the emails containing your offer to any other email address (not even as a copy (CC) or blind copy (BCC)); otherwise UNFPA will not be able to guarantee confidentiality and fair and transparent handling of your bid. UNFPA reserves the right to reject bids sent via the appropriate channel but copied or blind copied to other email addresses.