About UNFPA and Gender-Based Violence Response

UNFPA is the youth and sexual and reproductive health organisation of the United Nations. Our mission is to achieve a world in which every pregnancy is wanted, every childbirth is safe, and every young person’s potential is fulfilled. 

With support from Zonta International, UNFPA is working with the National Department of Health and Provincial Health Authorities in Milne Bay and Bougainville to deliver a training package for health care providers. This training package aims to improve health care services for survivors of gender-based violence by building the awareness and skills of service providers in identifying and responding to instances of gender-based violence. Focused on the concept of survivor-centred care, this training encourages services providers to consider the survivor as the leader in their own health care, sensitising providers to the autonomy of the survivor. 

UNFPA has completed two training sessions in Alotau, Milne Bay province. These trainings have included between 20 and 30 participants from across Alotau District and includes doctors, nurses, and community health workers. 

Please read Request for Quotations and Terms of Reference attached above for details. 

Scope of Work

Globally, the 16 Days of Activism Against Gender-Based Violence is observed between the Day to End Violence Against Women (25 November) and Human Rights Day (10 December). The campaign is inclusive of World Aids Day (1 December). In Papua New Guinea, this campaign launches on World Children’s Day (20 November) and is called the ‘20 Days of Activism’. 

The campaign is an opportunity to bring stakeholders together in a sustained series of activities to address the issue of GBV and to highlight progress made throughout the year to reduce the incidence of violence and strengthen support services for survivors. 

To observe the 20 Days of Activism for 2022, UNFPA Papua New Guinea, in partnership with UNFPA Regional Office for Asia and the Pacific, is going to take audiences through the daily life of two health care providers who provide support to gender-based violence survivors. 

The two featured individuals will have completed training with UNFPA on the survivor-centred approach. The filmmaker will work with the individuals to organise a filming schedule and will guide the individual in explaining how the training has impacted their service delivery.The two episodes should include the following pieces of content:

• Where the individual works, their role, and a short profile on how they came to this work
• A definition of survivor-centred care delivered by the individual in their words
• A diary-style video featuring how the individual gets ready, travels to work, their day-to-day in the facility, and then returning home
• How the training provided by UNFPA with support from Zonta International has changes their approach to survivors - what they did before vs what they have done after
• How working with GBV survivors impacts them, personally
• Appropriate branding for the project partners: UNFPA and Zonta International (branding guidelines and graphics will be provided by UNFPA)

Where each of these pieces of content appear within the episode is at the discretion of the filmmaker, considering the flow of the storytelling.

Instructions for submission 

Quotations must include a financial proposal and a technical proposal outlining the filmmaker’s experience and approach to the deliverables listed above. 

Quotations should be prepared based on the guidelines above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to png-procurement@unfpa.org no later than 30 September 2022. Quotations should be sent to this email address only.

Please note the following guidelines for electronic submissions:

The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/22/118. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered. 

Submissions sent to any UNFPA email address other than png-procurement@unfpa.org will be rejected.

The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline. 

Overview of Evaluation Process

Quotations will be evaluated based on the technical proposal (not applicable in this case) and the total cost of the services (price quote).

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes. However, for provision of goods and products, quality, availability, lead times and price comparison form the basis of evaluation and selection. 

Award Criteria 

UNFPA shall award a Purchase Order to the lowest-priced most technically acceptable offer.

Right to Vary Requirements at Time of Award 

UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the volume of services specified in this RFQ without any change in unit prices or other terms and conditions.

Payment Terms

UNFPA payment terms are net 30 days upon receipt of invoice and delivery/acceptance of the milestone deliverables/requested goods and services linked to payment as specified in the price quotation form.

Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:  Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy. 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the Office of Audit and Investigation Services of UNFPA as well as with any other oversight entity authorized by the Executive Director of UNFPA and with the UNFPA Ethics Advisor as and when required. Such cooperation shall include, but not be limited to, the following: access to all employees, representatives, agents and assignees of the vendor; as well as production of all documents requested, including financial records. Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the contract, and to debar and remove the supplier from UNFPA’s list of registered suppliers.

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit – Godwin Francis at francis@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).