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UNFPA requires the provision of Events Management Service in Port Moresby for 60 x heads from the dates 7th to 11th. November Pick up and Drop Off from Hotel to Venue and back.  This Request for Quotation is open to all service providers that can provide the requested service and have legal capacity to deliver in the country, or through an authorized representative.




UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  


UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us


Service Requirements/Terms of Reference (ToR)



Item Description





Events Management

Several Services- Can be seen in the



-Sound System + mics

-Chair + seat covers

-Backdrop for Youth Parliament

-Livestream (x1 day) 11th November 2022.  Final day of the Youth Parliament



Objectives and scope of the Services


Questions or requests for further clarifications should be submitted in writing to the contact person below:


Name of contact person at UNFPA:

 Ulamila Anuk

Tel Nº:


Email address of contact person:

Name of contact person at UNFPA:

Godwin Francis

Email address of contact person:


The deadline for submission of questions is Tuesday 25th October 2022, 05.00pm GMT. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.



Content of quotations

Quotations should be submitted in a single e-mail before COB on Wednesday 26th October 2022, depending on file size. Quotations must contain:


  1. Technical proposal, in response to the requirements outlined in the service requirements / TORs (if applicable).
  2. Price quotation, to be submitted strictly in accordance with the price quotation form.


Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.


Instructions for submission

Quotations should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below no later than: COB on Wednesday 26th October 2022, 04:00pm GMT.


Name of contact person:


Email address of contact person:


Please note the following guidelines for electronic submissions:

  • The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/22/145 Provision of Events Management service for Youth Parliament in Port Moresby from 7th to 11th November 2022. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
  • The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.