Submission instructions

Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, and are to be sent by email to the address indicated below no later than: Thursday, August 29th, 2024, at 5:00 PM Papua New Guinea Time

Please note the following guidelines for electronic submissions to UNFPA’s secured email address:  png-procurement@unfpa.org

●        The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/24/024 – Provision of Dignity Kits for women and girls affected in Mulitaka, Enga Province.  Proposals, including technical proposals, that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.

●        The total email size may not exceed 20 MB (including email body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.

●        Please do NOT send the emails containing your offer to any other email address (not even as a copy (CC) or blind copy (BCC)); otherwise UNFPA will not be able to guarantee confidentiality and fair and transparent handling of your bid. UNFPA reserves the right to reject bids sent via the appropriate channel but copied or blind copied to other email addresses.

●        When submitting electronic offers, Bidders will receive an auto reply acknowledging receipt of the first email. Should your offer require you to submit more than one email, in the body of this first email, bidders are requested to list the number of messages, which make up their technical offer and the number of messages, which make up their financial offer. If you do not receive any auto reply for the first email from UNFPA’s email system, please inform Ms. Lynette Migile, Admin Associate at: migile@unfpa.org   

●        Any quotation submitted will be regarded as an offer by the bidder and does not constitute or imply acceptance of the quotation by UNFPA. UNFPA is under no obligation to award a contract to any bidder as a result of this RFQ.