UNFPA requires the provision of materials and merchandise for the Bilum Campaign 2022.

This Request for Quotation is open to all legally-constituted companies that can provide the requested service and have legal capacity to deliver in the country, or through an authorized representative. Quotations may include all items listed below or may include select items that the vendor is able to provide. All submissions must include a sample of the item. 

The requested items include:

• Lanyards and ID card holders
• Hats
• Tote bags
• Notebooks
• Masks
• Envelopes
• Umbrellas
• USBs

See RFQ attached above for design details and quantities. 

Questions or requests for further clarifications should be submitted in writing to the contact person below:

Name of contact person at UNFPA: Rachel Donovan

Email address of contact person: donovan@unfpa.org 

The deadline for submission of questions is 4 October 2022, 05.00pm Port Moresby Time. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

Content of quotations

Quotations should be submitted in a single e-mail or delivery before 5.00pm 5 October, 2022, depending on file size. Quotations must contain:

• Price quotation, to be submitted strictly in accordance with the price quotation form.
• Samples of each item included in the price quotation. If the vendor is not able to provide a sample with the specified design (for example, the set up cost does not facilitate provision of a sample), UNFPA may accept a sample of the item with a different design to demonstrate the print quality of the merchandise. Samples of items that are similar but do not meet the exact specifications may also be submitted if the vendor can demonstrate that these items are of comparable quality and function to the specifications listed. 

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.
 

Instructions for submission 

Quotations should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below no later than: 5.00pm 5 October, 2022, Port Moresby Time.

Name of contact person: Procurement Officer

Email address of contact person: png-procurement@unfpa.org 

Please note the following guidelines for electronic submissions:

The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/22/101. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered. 

The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.