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UNFPA hereby solicits a quotation for the following service: “Printing of books and brochures for UNFPA country office”

This Request for Quotation is open to all legally-constituted companies that can provide the requested service and have legal capacity to deliver in the country, or through an authorized representative.


UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled. UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us


Service Requirements/Terms of Reference (ToR)

Pathways to Family Planning Book: 100

A4, 150 Pages

Section binding

Cover: 300 GSM, full colour

Pages: Matte art paper 160 GSM, full colour

Artwork available here:


Accordion Brochures: 1,000

21 x 105cm (Approx. Shorter widths will be considered but this is a guide for dimensions), 7 panel accordion-style brochure. 

250gsm (or similar). Full-colour, two-sided print. 

Artwork available November 28.


Questions or requests for further clarifications should be submitted in writing to the contact person below:

Name of contact person at UNFPA: Sharon Tanda

Email address of contact person:

The deadline for submission of questions is 12pm, 24 November 2022. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.


Content of quotations

Quotations should be submitted in a single e-mail before 4pm, 24 November 2022, depending on file size. Quotations must contain:

Technical proposal, in response to the requirements outlined in the service requirements / TORs (if applicable).

Completed Price Quotation form.

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.


Instructions for submission 

Quotations should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below ONLY no later than: 4pm, 24 November 2022. 

Name of contact person: Procurement Officer

Email address of contact person: 


Please note the following guidelines for electronic submissions:

The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/22/102 Printing of Books and Brochures. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered. 

The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.