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UNFPA hereby solicits a quotation for the following service: “Provision of Print Services for Menstrual Hygiene Day, 2023”

Menstrual Hygiene Day is recognised each year, on 28 May, to reduce stigma surrounding menstrual health. UNFPA will be hosting a series of events for the day and will require printing of materials for these events. Quotations must be submitted by 21 October 2022. Delivery of materials is expected in November 2022, with a sample provided to UNFPA in advance of complete print run. 

This Request for Quotation is open to all legally-constituted companies that can provide the requested service and have legal capacity to deliver in the country, or through an authorized representative.



UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.   

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us


Service Requirements/Terms of Reference (ToR)

For detailed specifications, please see RFQ document attached above.


Banner Printing

2 x 160cm wide standing banners 

Design available here:


Postcard printing

500 x 4x6 inch 300-350 gsm, two-sided cards

Design available here:



500 x 4cm long (design length, chain length/total length is negotiable) metal keychain

Design available here:


Please note, if a link is not working, please copy and paste into your web browser.


Questions or requests for further clarifications should be submitted in writing to the contact person below:


Name of contact person at UNFPA: Sharon Tanda

Email address of contact person: 


The deadline for submission of questions is 21 October 2022. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.


Content of quotations

Quotations should be submitted in a single e-mail before COB on 21 October 2022, depending on file size. Quotations must contain:

  • Technical proposal, in response to the requirements outlined in the service requirements / TORs (if applicable).
  • Completed Price Quotation form.


Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format. Please note that following receipt of price quotations, UNFPA will request a sample of the postcard to verify print quality and adherence to RFQ specifications. 


Instructions for submission 

Quotations should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below no later than: 21 October 2022, 5:00 pm PNG Time. The documents must be sent to this email ONLY. Submissions that copy other UNFPA staff or personnel may be rejected. 


Name of contact person: Procurement Officer

Email address of contact person: 


Please note the following guidelines for electronic submissions:

The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/22/141 Provision of Visibility Materials for Socio-Demographic & Economic Survey. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered. 

The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline. 

Vendors who provide a competitive Price Quotation Form will be invited to submit a sample of the printing for review. Vendors who are not able to provide a sample will not be considered.