Provision of Dignity Kits (RFQ161)

UNFPA requires the provision of locally customized Dignity Kits aimed at supporting the women and girls who are displaced as a result of election related violence in affected provinces in the Highlands.

A dignity kit comprises the basic items that women and girls need to protect themselves and maintain hygiene, respect and dignity in the face of natural disasters and crises.

This Request for Quotation is open to all legally-constituted companies that can provide the requested service and have legal capacity to deliver in the country, or through an authorized representative.

For complete details and quantities of the items to be procured, see RFQ document linked above. 

Objectives and scope of the Services

Questions or requests for further clarifications should be submitted in writing to the contact person below:

The deadline for submission of questions is 11 November 2022, 04:00pm GMT. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

Content of quotations

Quotations should be submitted in a single e-mail before COB on Friday 11 November 2022, depending on file size. Quotations must contain:

1. Technical proposal, in response to the requirements outlined in the service requirements / TORs (if applicable).
2. Price quotation, to be submitted strictly in accordance with the price quotation form.

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.

Instructions for submission

Quotations should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below no later than: Friday, 11^th November 2022, 4pm.

Please note the following guidelines for electronic submissions:

• The following reference must be included in the email subject line: RFQ Nº UNFPA/PNG/RFQ/22/161 Provision of Dignity/Hygiene Kits. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
• The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.

Overview of Evaluation Process

Quotations will be evaluated based on the technical proposal (not applicable in this case) and the total cost of the services (price quote).

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes. However, for provision of goods and products, quality, availability, lead times and price comparison form the basis of evaluation and selection.

Samples of all goods must be provided for verification and quality control.