Background Information
PLEASE NOTE THIS VACANCY IS ONLY OPEN FOR NATIONALS OF PAPUA NEW GUINEA
Closing date: 6 October 2021 (5 pm Papua New Guinea time)
Duty Station: Port Moresby, Papua New Guinea
Appointment Type: Fixed Term
Duration: One year (renewable*)
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[i] No expectancy of renewal in accordance with UN Staff Regulations 4.5
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Organizational Setting
The Operations Analyst provides strategic, financial and administrative support to the Operations Manager for the effective execution of key country portfolios, specifically the DFAT funded Data Population Assessment Project. The Operations Analyst reports to the Operations Manager (under overall oversight of the Country Representative) with a dotted reporting line to the CTA of the Data Population Project; s/he also serves as a backstop to the Operations Manager.
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
The Operations Analyst (OA) ensures a fully accountable, well-managed and results-oriented Country Office (CO). You will contribute your operational expertise to facilitate programme and project implementation in close collaboration with the CO’s programme staff. Participating in inter-agency coordination, you will foster a collaborative, client-oriented approach towards the CO’s programme team and UN community, supporting effective communication and cooperation with Headquarters (HQ).
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Main Tasks & Responsibilities
You would be responsible for:
A. Ensure effective and accurate financial resources management and oversight of the DFAT Population Data Collection and Assessment project:
- Ensuring strategic and efficient management for all financial resources management and oversight and provision of high-quality professional advice to Senior Management.
- Proper planning and expenditure tracking of available resources, ensuring financial policy compliance, establishing reporting structures, advising when deviations from regulations may be required and proposing alternative solutions to meet outcomes.
- Monitoring of the project financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.
- Maintaining timely provision of goods and services for the CO; managing negotiations following established procedures, regarding review and awarding of contracts.
- Supervising administrative staff at the CO including monitoring implementation by service providers of HR entitlements (e.g. salaries and benefits).
B. Ensure implementation of operational and financial management strategies and procedures:
- Assessing operational and staffing requirements for implementation of the country programme, ensuring optimal staffing of office and projects through timely recruitment and training of personnel.
- Continuous analysis and monitoring of the project financial situationSupporting the achievement of programme and project results through your operational expertise, including personnel, sub-contracts, procurement, fellowships and other project-related events.Overseeing and monitoring the implementation of corporate, financial, procurement, and HR policies and systems; ensuring personnel are trained on these.
C. Manage the budget of projects:
- Preparation and monitoring of project budgets.
- Regular analysis and report on the budget approvals and the delivery situation of projects.
- Elaboration of proper mechanisms to eliminate deficiencies in budget management.
- Ensuring that advance payments and direct payments for projects are properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis.
- Overseeing the management of UNFPA assets and facilities.
D. Ensure proper control:
- Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed.
- All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
- Control of accounts closure.
- Establish proper Account Analysis System. Follow up with respective project colleagues to clear all outstanding accounting issues.
- Regularly Monitors Atlas Finance Dashboard and other indicators and take appropriate actions.
- Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
E. Ensure facilitation of knowledge building and sharing in the CO:
- Organize training for project staff members on Finance.
- Synthesis of lessons learned and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
- Ensure a continuous flow of up-to-date information between the CO and the Regional Office/ Sub-Regional Office and HQ
- Participating in inter-agency meetings to ensure UNFPA interests are reflected in activities related to e.g. common services and premises, financial arrangements and security.
Perform other job related duties as assigned
Qualifications and Experience:
Education:
Advanced degree in business administration, public administration, finance, human resources, information technology or other related discipline.
Knowledge and Experience:
- Five years of progressively responsible professional experience in administration, finance or office management.
- Strong analytical and leadership skills.
- Strong verbal and written communication skills.
- Proficiency in current office software applications and corporate IT systems.
- Knowledge of IPSAS and/or IFRS is desirable.
- Experience in the production of accounts using a major ERP system, preferably People soft/Oracle is desirable
Languages:
Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus cost of living adjustment, rental subsidy, education grant, home leave, health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
HOW TO APPLY:
Go to this link:https://erecruit.partneragencies.org/psc/UNDPP1HRE/EMPLOYEE/HRMS/c/HRS_H...
