INTERNATIONAL INDIVIDUAL CONSULTANT
(To work remotely)
TERMS OF REFERENCE
Consultancy: End of Project Evaluation
Gender and Youth Promotion Initiative: PBF/IRF: Strengthening the role of Women and Youth as Peace Builders with a primary aim to improve Development and foster inclusive peace building in the Highlands of Papua New Guinea
Hiring Office:
UNFPA Papua New Guinea Country Office
Purpose of consultancy:
The overall purpose of this evaluation is to assess the impact of the Gender and Youth Promotion Initiative in Hela and SHP in order to determine how the impact aligned with the project outcomes. The evaluation will examine project reach, how resources were utilised, coordination of activities and challenges faced. UN Women, UNFPA, and IOM and UNCT will use the findings from the evaluation more broadly to inform future programme planning and implementation.
Scope of work:
(Description of services, activities, or outputs)
The evaluation will be conducted at the end of the project and will cover the entire cycle of the project, the initial 18 months period with the addition of the 5 months no cost extension period. It will take into consideration of activities conducted across SHP and Hela Province, evaluating the coverage and reach of the project.
Decision on the specific locations for the evaluation will be proposed by the project RUNOs and agreed with the PBF Secretariat and the evaluation team, based on the methodology and the proposed sample size. The selection will include a representation of the two provinces for this exercise, as well as a specific focus on Pilot project communities with extension to the Duty bearers at the provincial in the two provinces
1. Evaluation Objectives and scope
i) Assess the relevance and appropriateness of the project to responding to the context of the inter-tribal conflict in Hela and SHP. Also, assess project alignment with international agreements and conventions on the Gender Equality and Women Empowerment (GEWE) and youth participation in peacebuilding.
ii) Assess effectiveness of the project intervention towards achieving project outcomes. (a specific focus on effectiveness concerning women and youth empowerment) .
iii) Assess efficiency, value for money in project intervention achievement of project results as defined in the intervention.
iv) Assess the sustainability of the project intervention results, especially relating women and youth empowerment.
v) Determine the overall impact of the intervention with respect to (GEWE) and youth empowerment.
vi) Analyze how human rights approach and gender equality principles have been integrated in project design, implementation, and monitoring.
vii) Identify and validate lessons learned, good practices, challenges, examples, and innovations of efforts that support gender equality, human rights, and youth empowerment.
viii) Assess how approaches and strategies used have affected outcomes; provide actionable recommendations for UN Women, UNFPA, and IOM with respect to each agency’s work in SHP and Hela Province.
2. Evaluation approach and methodology
The evaluation will use theory-based approach. The evaluation will follow OECD DAC evaluation guidelines and criteria, as well as UNEG ethical guidelines for evaluation and UNEG norms and standards for evaluation and revised UN-SWAP guidance on integrating GEEW into evaluations.
3. Evaluation criteria and preliminary evaluation questions:
In accordance with the evaluation objectives and guided by the OECD DAC Evaluation Criteria, the following key areas will be examined as indicated below:
i) Relevance: If the GYPI Project intervention appropriate in addressing problems faced by Hela Province and Southern Highlands Province.
The extent to which the intervention objectives and design respond to beneficiaries’ (especially those of women and young people) needs and priorities in the area of prevention of inter-group conflict in SHP and Hela Province , as well as to partner institution needs priorities. Further assess the following:
The appropriateness and relevance of the project design to the project outcome and deliverables, including an examination of the theory of change and testing the hypotheses that informed it;
ii) Coherence: The compatibility of the intervention with other interventions in the Highlands (Hela, SHP) context in the various social sector or and the relevant provincial government strategies. Assess whether the objectives remained valid over the course of the project, and whether adjustments were made.
iii) Effectiveness: Did the intervention achieve its objectives? To what extent did, the intervention delivere results in an economic and timely manner? What are the identified best practices/approaches that have been developed during the duration of the implementation? Furthermore, assess the major achievements of the project in relation to its stated objectives and intended results. As far as possible, this should be a systematic assessment of progress based on monitoring data, including:
Higher-level results.
Key achievements and their importance/relevance.
Include qualitative evidence where possible, i.e. opinions on the project’s effectiveness based on interviews with key partners and beneficiaries.
Describe any major failures of the project and why they may have occurred.
What is the project level of collaboration and complementarity with the other PBF project in SHP and Hela as well as any other relevant related projects
If the project was relevant vis-à-vis the conflict causes/factors and the peacebuilding priorities of the two Governments and the beneficiary communities.
iv) Efficiency: How well were resources used? Efficiency of planning and implementation. Were plans used, implemented and adapted as necessary? For example:
Was the overall project work plan used? Alternatively, was the implementation in line with the approved PRODOC and work plan? If not, why?
What percentage of activities in the work plan were delivered?
Were project financial expenditures in line with the activity plan?
Was monitoring data being collected as planned, stored and used to inform plans? If not, why? If yes, how?
Assess whether the project can be considered as delivering value for money for its present scope/ scale of impact:
To what extent were resources used economically to deliver the project?
Assess other programme management factors important for delivery, such as:
Capacity gaps (these could be in the project team, other internal functions such as HR or Finance, or external organisations as appropriate).
Working relationships within the team.
Working relationships with partners, stakeholders and donors.
Learning processes such as self-evaluation, coordination and exchange with related projects.
Internal and external communication.
v) Impact: What difference did the intervention make in HP and SHP? The extent to which the intervention has generated significant positive or negative/intended or unintended, higher-level effects. Did the project make a difference in terms of peacebuilding and did its interventions lead to peace-relevant changes and how? Describe any unforeseen impacts or unintended consequences (whether positive or negative). Identify any exceptional experiences that should be highlighted e.g. case studies, stories, best practice.
vi) Sustainability: The extent to which the net benefits of the intervention continue, or are likely to continue. Potential for sustainability, replication and expansion? Will the benefits last? Assess the key factors affecting sustainability of the project, such as:
The social and political environment/ acceptance and subnational ownership of the project.
Are the project contributions lasting? Which organisations could/ will ensure continuity of project activities in the project area?
Is there evidence of organisations/partners/communities that have copied, up-scaled or replicated project activities beyond the immediate project area? Is such replication or magnification likely?
4. Gender equality and human rights.
The evaluation will also further assess gender equality and human rights:
To what extent were gender and human rights integrated into the project design and implementation?
How did attention to gender equality and human rights advance the project’s work, impact and relationships with partners/stakeholders?
5. Evaluation design
The evaluation will utilise a non-experimental design, which examines the efficacy of the project and makes forward-looking recommendations for UN Women, UNFPA and IOM implementation in Hela and SHP. Data collection (including secondary data) will include a review of project documents, key informant interviews, Mixed method involving qualitative and quantitative and where possible and deemed relevant, focus group discussions (FGDs).
Clear ethical guidelines should be followed and implemented, obtaining consent from any individuals interviewed or included in FGDs. The evaluation should be gender and youth responsive, as outlined in the evaluation objectives, using a participatory methodology where possible/relevant. Any limitations in the design should be clearly stated and data should be triangulated to enhance the robustness of the data.
6. Sampling
The sampling of data will be using qualitative methods, including key informant interviews and Focus Group Discussion using a survey approach.
7. Stakeholder Participation
The evaluation team will finalize the stakeholder mapping based on the list to be provided by RUNOs team. The stakeholder participation will be conducted in two ways:
Direct project beneficiaries will be identified with the support of the project RUNO team in the pilot sites.
Indirect beneficiary of the project will be determined by the evaluation team in the design phase. The indirect beneficiaries will participate as key informants. They will also be engaging in the validation meeting.
8. Evaluation process
i) Preparation phase
The preparation of the evaluation will include TOR approval and consultant selection, compiling documents for the evaluation
ii) Inception phase
Conduct a desk review of past reports, the project results framework, project activity documentation produced by RUNOs and other documents including the baseline and the monitoring mission reports.
Develop a methodology for the evaluation, evaluation matrix and data collection tools.
Finalize the stakeholder map
Review the Theory Of Change
Develop relevant qualitative and quantitative data collection tools.
Conduct an inception workshop/consultation with key project stakeholders.
Prepare an Inception report to be shared with the project managers and finalize upon receiving feedback from the evaluation review group
iii) Field phase
Data Collection and preliminary analyses
Initial validation meeting with key stakeholders on preliminary findings, conclusions and recommendations
iv) Reporting phase
Continue with data analysis
Develop a report as per UNEG quality checklist for evaluation reports and UN-SWAP evaluation performance indicators
v) Validation workshop
Finalize the report with feedback from key stakeholders. Following the final validation workshop. Final feedback from stakeholders will be incorporated to compile the final report
vi) Dissemination phase
The final report will the shared with each of the RUNOs and PBSO to for clearance before sharing externally
9. Documentation available for the analysis:
GYPI Prodoc
Baseline Evaluation Report
RUNO Field Monitoring reports
Mission and Activity reports
PBF 6 monthly and annual reports
PBF End of project report
GYPI monitoring and evaluation Plan and Results Framework
Other document deemed necessary.
Duration and working schedule:
The consultancy is estimated to take 37 days over a period of 3 months for the IC consultant and for their team (2x) local consultant to be arranged by UNFPA, although the exact number of days and team composition may be proposed by the bid and in accordance with the deliverables in these TORs). The work schedule proposes the duration of work within this timeframe immediately after the contract is signed. The work is estimated to commence no later than January 2021.
Place where services are to be delivered:
SHP and HP in the project sites
1. ▪ Hela Province: Komo, Pureni, Walete, Hoyabia, Koroba; and
2. ▪ Southern Highlands Province: Bosavi, Topa, Pombreal, Kumin, Semin, Pimaga
Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.):
Monitoring and progress control, including reporting requirements, periodicity format and deadline:
The Consultant’s and his/her team works and progress will be monitored against the deliverables and deadlines as mentioned in the above table.
Payments to the Consultant’s and his/her team will be based on the payment schedule as indicated in the deliverable table above.
Required expertise, qualifications and competencies, including language requirements
Experience:
Should have at least a minimum of 7 years of experience and evaluation in development and peacebuilding projects, including survey design and conduct, data analysis and report writing.
Should have solid experience in gender and youth-responsive analysis.
Good understanding of peacebuilding, gender and human rights issues, particularly in conflict settings and governance, and experience in Bougainville, are highly desirable.
High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet challenging deadlines.
Excellent interpersonal skills, including ability to establish strong cooperative relationships with senior government officials, civil society and donors.
Ability to quickly adapt to change, and to remain calm under pressure.
Proven cross-cultural communication and the ability to function effectively in an international, multicultural environment.
Education:
Hold a university degree (Masters), preferably in social sciences, statistics, demography, political science, law, international relations, public administration or economics and a thorough knowledge of qualitative methodologies.
Language requirements:
Fluency in written and verbal communication in English is required.
Supervisory arrangements:
The Consultant will report to the Deputy Representative(.a.i) and the Assistant Representative (PBF focal point) with occasional debriefs to the Representative
Expected travel:
The lead consultancy will be done remotely with the support of local consultant for field work
Inputs / services to be provided by UNFPA or implementing partner (e.g. support services, office space, equipment), if applicable:
On a needs basis, UNFPA PNG Country office will facilitate any required support such as office space and IT equipment as well as printing/ scanning facilities, and stationaries.
Any official mission travel will be supported by UNFPA as per applicable policies (and pending COVID travel restrictions)
Other relevant information or special conditions, if any:
The Consultant will work in close collaboration with other GYPI Project Partners (UN Women, UNFPA and OIM) Technical Team, UNFPA Programme Team especially the Deputy Representative (a.i) and Assistant Representative as well as related Government Institutions.
Interested applicants are to forward Letter of Interest, and CV to png-recruitment@unfpa.org Applications close on 11 February, 2021.
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